FAO NGO Jobs. Operations Assistant

Operation Assistant Jobs at Food and Agriculture Organization of the United Nations, Kenya
Deadline for Application: 05 July 2015
Position Title: Operations Assistant (M&E Sector)
Grade Level: SC4
Contract Type: Service Contract
Duty Station: Nairobi, Kenya
Organizational Unit: FAO-Somalia

Duration: 3 months with possibility of extension

Eligible Candidates: Kenyan nationals only
Anticipated start date: Immediately

General Description of Tasks and Objectives to be Achieved:

• Under the overall supervision of the Officer in Charge (O.I.C.) FAO Somalia and the direct supervision of the M & E Sector Coordinator, the Operations Assistant will provide administrative and operational support in the formulation and implementation of the field programme at country office level.

In particular (s)/he will;

• Prepare from drafts provided, administrative and operational project documents and reports.
• Maintain up-to-date basic records required for project implementation, and reference records on directives and procedures relating to field operations work; reconcile operational records with other corporate records of the organization regarding personnel, budget, training, purchases, contracts and reports.
• On instruction of the supervisor, prepare a broad variety of administrative actions necessary for the timely implementation of projects, including recruitment actions, travel requests, briefing schedules and procurement of equipment, works and services as well as partnership agreement (LOA and PA).
  Liaise with field staff, HQs, Public Administrations, NGO, Counterparts on all administrative and operations matters as requested.
• During the absence of the direct supervisor, take appropriate action in the day-to-day work related to project activities in line with the approved work plans and brief the direct supervisor on return.
• Review incoming mail and identify action to be taken; prepare replies on routine operational matters.
• Perform other related duties as required.

Minimum Requirements

Education:

• Completion of Secondary school education, competition of a general administration course will be an advantage.

Work Experience:

• Minimum of 3 years of relevant operations/ administrative experience in implementation of larger programmes or projects.

Technical Competencies

• Relevant work experience in international development contexts, particularly complex environments.

Languages:

• Working knowledge (level C) of the FAO official language used for communication within the country (English, French or Spanish) and working knowledge of the local language(s) is required.

IT Skills:

• Ability to effectively use standard office software, such as MS Office (Windows, Word, Outlook, Excel, Exchange) etc.
• Ability to use accounting software and other information systems and databases to insert data, make enquiries, retrieve/define ad hoc reports and analyses and edit results in appropriate format.

Office Management Skills:

• Systematic, well-structured and efficient approach to work assignments.
• Analytical ability, accuracy and consistency.
• Exercise diligence and care in dealing with records and expenditures.

Interpersonal Communications and Teamwork Skills:

• The incumbent must possess a cooperative spirit, flexibility and openness to work in an international environment.
• Tact and courtesy.
• Ability to establish and maintain effective working relationships with people of different national and cultural background.

How to Apply:

Interested applicants are required to submit
a covering letter,

detailed Curriculum Vitae and

Personal Profile form (PPF) from FAO iRecruitment.
To create the PPF, please follow the instructions available HERE

In order for your application to be properly evaluated, please ensure that all sections of the on-line profile are completed.

Please send your application to HR-Somalia@fao.org quoting the Position Title and Vacancy Announcement No. “Operations Assistant FAO 19 2015” in the subject heading.

Applications received after the closing date and applications without all the specified/ required documents will not be given consideration.
Only short listed candidates will be contacted.

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