Research Careers Trans-Nzoia County

Research Careers in Kenya 2013.
County Government of Trans-Nzoia
Trans-Nzoia County Assembly
Vacancies
The Trans-Nzoia County Assembly Service Board wishes to invite applications from qualified persons for the following positions:
Senior Research Officer (1 post) Ref: TN/CAS/ 2013/15 &
Research Assistant (1 post) Ref: TN/CAS/2013/16
(a) Duties and Responsibilities:
The duties and responsibilities of an officer in this position include:
i. Provision of non-partisan professional research assistance and analysis to Members, Committees and staff of Parliament;
ii. Assessing the strengths and weaknesses of policy options;
iii. Providing expert interpretation, explanation and analysis;
iv. Maintain a periodically updated inventory of publications on current issues, legislation and major public policy issues/questions; and,
v. Providing technical back up to County Assembly committees.
(b) Requirements for Direct Appointments:
For appointment to this grade, an officer must have the following qualifications:
i. Served as Research Officer or an equivalent position in either the public or the private sector for at least three (5) years;
ii. Bachelor’s degree from a recognized university in a specialized discipline including Economics, Agriculture; Environmental quality, Sociology, Political science, international trade/commerce and other Science related fields;
iii. Thorough knowledge and understanding of the concepts and techniques of professional research, with particular emphasis on public policy analysis;
iv. An ability to write, edit in a clear, concise and understandable manner;
v. Satisfactorily served as Research Officer in similar positions with comparable responsibilities in like organizations/reputable research institution; and
vi. Have at least three years continuous work experience.
Applications including curriculum vitae and copies of certificates and testimonials should be addressed to:
The Secretary,
County Assembly Service Board,
County Assembly Building,
P. O. Box 4221 – 30200,
Kitale.
Closing date: Friday 24th August, 2013. At 12:00 noon.
Any application received after this date shall not be considered.

CARE Kenya Grants Officers (Global Fund HIV Program) Job Vacancies in Nairobi

Tweet CARE Kenya Grants Officers (Global Fund HIV Program) Jobs Vacancies in Nairobi kenya
CARE International in Kenya is looking for an experienced and highly motivated individual who is result-oriented to fill the following position:

Grants Officer – Global Fund HIV Program Ref: (GO/12/2011)
Based in Nairobi
2 Positions
Reporting to the Grants Coordinator, the incumbent shall oversee sub-recipients grants coordination & contract compliance, monitoring & evaluation and provide budget management support for the program.
S/he will work closely with peer level program officers and grants accountants to ensure that all program obligations are realized, accounted for, documented and reported.
Job Title: Grants Officer
Department / Project: Global Fund
Supervisor: Grants Coordinator
Location / Duty Station: Nairobi
Grade: F
Job Summary & Purpose:
The Grants Officer (s) shall report to Grants Coordinator, Global Fund Round 7, HIV & AIDS.
He/She shall get day to day grants management and technical support from the line manager while working closely with peer level program officers and grants accountants; shall get day to day management support from program and program support units to support effective administration functions of the Grants Officer position.
The Grants Officer (s) shall keep the Program team (Grants Coordinator, Program Quality Coordinator and Program Manager) informed of all processes and procedures related to grants performance.
The purpose of the Grants Officer (s) position is to support the Grants Coordinator in managing and coordinating all financial aspects of the program to ensure there is optimal compliance with contract obligations.
In order to achieve this, the Grants Officer (s), shall support the finalization and operationalization of the program grants management systems and cycles; specifically the GF sub grants and GF operational manuals, CARE Kenya financial systems and CARE Kenya Operational manuals, support interpretation and enforcement of all contract obligations in sub recipient contracts,TA and operational budgets; provide on going support and supervision to sub reciepients to comply with standard contract clauses to enhance compliance, provide technical advise on financial, grants and governance management components during field technical support visits while also implementing technical and capacity building on financial systems strengthening, to ensure sub contractor systems are supportive to GF contract compliance; identify risks to contract compliance and inform management on timely basis.
Where need be, the grants officers shall support the setting up of grants management systems for sub recipients.
The grants officer (s) shall support the Grants Coordinator in developing grants portfolio performance reports with a view to monitoring and ensuring that CARE and contractor budgets are effectively and timely utilized as per program work plan(Service Delivery Area (SDA) and targets, review sub recipients financial reports submitted against program targets and sub reciepient contract provisions in consultation with project officers; and support preparation of annual sub recipients and PR GF Program audits.
The Grants Officers shall support the Grants Coordinator in operationalizing sub recipient contracts to ensure that they are in harmony with the GF contract conditions; and CAREs sub grants policies and operational manuals, capture grants conditionalities as per sub recipient assessment reports and ensure that the program complies to statutory obligations.
The grants officers shall support sub recipients interaction with CAREs operational systems to reduce bottlenecks to grants flow, compliance and reporting.
The grants officers shall support the Grants Coordinator in timely preparation of CAREs requests for funds disbursement in line with grants timelines, ensure that sub recipients prepare timely requests, ensure timely flow of disbursements to sub recipients and contractors, ensure timely preparation of funds utilization reports per recipients and support timely consolidation of financial and program reporting for funds allocated, disbursed, utilized and accounted for; support the review and operationalization of tools for financial requests, documentation and reporting to ensure that funds are reconciled on a monthly basis and as at reporting schedules as stipulated in contracts, enhance team work within the GF unit, CARE program and program support units and enhance and strengthen partnerships and synergies within the GF program partners in the country.
He/she will work closely with the program officers to support adherance to all financial contract compliance aspects by ensuring that funds are clearly programed and that targets are clearly costed and contracted by supporting sub recipients development and review of budgets to ensure harmony with program performance targets, (financial and program targets),work plan per required timelines, funds utilization is adequately documented, accounted for, reported and cleared.
A key indicator of success of the position will be the realization of full contract compliance per sub recipient; that targets contracted and financed per service delivery area and operational areas are fully accounted for within the program period under which they are utilized; and that the program is cleared in all audits to the PR and SR.
Tasks and responsibilities
R 1: Global Fund Rd 7 Program Grants and Contract and Compliance
Tasks
With Technical support from Grants Coordinator, coordinate all sub recipients (allocated to your supervision) program financial compliance to ensure optimal performance of the phase 1 performance based contract including and not limited to;-

1. Sub recipients Grants Coordination and Contract compliance enforcement and coordination by;- 1.1. Support the grants coordinator in the review and finalization of the program grants management systems and cycles notably; review the sub recipients accounting manual, GF operational manual and M&E framework and ensure to provide feedback on indicators for grants compliance and tracking
1.2. Develop specific sub recipients grants and contract management work plan and (sub sets of the work plan) and share these with the Grants Coordinator, for review and consolidation for use in preparing the PMF(Project Monitoring Folder) and in doing so identifying and lifting core contract components per sub recipient and mechanisms for supporting sub recipients implementation of the same.
Work with sub recipients to ensure the internalization of contractual clauses (standards and conditions), support their development of actions (work plan) for implementing conditions in the grant agreement and jointly identify indicators for results of tracking conditions by dates, support partners identification of partners and provide CAREs support required to support these components and working with them as appropriate to ensure conditions are met as per GF requirements.
Develop reports and share with grants coordinator and Program manager highlighting risks and challenges foreseen on contract compliance.
1.3. As per 1.2. above, sharing these with the Grants coordinator for review and approval as the components that require management oversight and actions and review these on a weekly basis (or as per specific sub recipient conditions) with milestones indicated on progress towards meeting the contractual obligations.
1.4. Support grants manager in developing grants and contract management work plan for the program by ensuring that all conditions and standard provisions have been identified and partners grants and contract management plans have been taken on board (as per 1.2. above)
1.5. Support the grants coordinator in the interpretation of institutional assessment reports with a view to develop conditions per sub recipient and ensure that they are captured in sub recipient contracts with clear timelines for meeting them and and provisions for non compliance
1.6. In liaison with the program officers and upon development of work plans and budgets, timely prepare sub recipient contracts taking on board conditions of institutional assessments, GF standard conditions as interpreted by the grants coordinator and as per the CARE GF contract are well articulated per sub recipient contracts. Ensure the contracts are reviewed by grants coordinator.
1.7. Coordinating sub recipients compliance to VAT conditions in the GF contract by supporting the grants coordinator in drafting requests for VAT exceptions with the Government of Kenya, and following up to ensuring that conditions to VAT refunds are made per receipts or as shall be advised upon CAREs follow up on VAT exceptions.
Ensure that partners processes for VAT compliance are documented and management minutes on such VAT discussions are fully documented and shared per sub recipient (or as the case shall be).
This shall involve working through the advise and technical support of the GF grants coordinator and program officers designated per sub recipient organizations and government departments (Ministry of Finance), NACC and other departments as shall be guided by the enquiries and CAREs management.
1.8. Support the grants coordinator in developing indicators for measuring compliance to sub contractor clauses (as per 1.5 and 1.6. above) and in consultation with program officers and grants coordinator, ensure these are consolidated by the program quality coordinator and lifted in sub recipient field monitoring forms for use by the grants and program officers during field supervision visits as shall be required from time to time
1.9. Develop in consultation with contact program officers field monitoring work plans and share these for review by the grants coordinator and program quality coordinator and upon approval of the program manager implement these, with a view to strengthening sub recipients oversight, identification of risks and taking actions to minimize risks to grants misappropriation.
1.10. Prepare field grants monitoring reports at least 3 days or earlier, as the case may present, ensuring that you develop clear action points and timelines for follow up after field supervision visits and share these with the grants coordinator and program quality coordinator for review and further advise
1.11. Develop key points of lessons or challenges encountered during grants coordination and administration and share these with the grants coordinator for consideration while developing presentations for grants management sessions
1.12. Proactively and timely identify financial and governance risks of individual sub recipients and communicate these in writing to CAREs management through the grants coordinator
1.13. Prepare, on a timely basis, requests for support from key departments and individuals through the grants coordinator, matters related to contract management and compliance and ensure timely follow up i.e. financial reporting, funds transfer/disbursements, procurements, among others
1.14. Implement the GF operations manual, sub grants management, financial and sub grants policies and procedures to ensure effective CAREs, sub recipients and sub contractors compliance to terms and conditions as well as systems and processes.
1.15. Support the grants coordinator and program manager to develop funds disbursement requests to Global Fund
1.16. Develop sub recipients portfolio performance after undertaking individual sub contractor reconciliations and identifying actions needed per sub recipient and timely share these with the grants coordinator to consolidate and develop grants portfolio performance on a on a monthly basis. Upon decisions on actions required per sub recipient based on the portfolio performance reports, develop action points for follow up, monitoring and tracking while keeping the grants coordinator informed
1.17. Review individual sub recipients financial expense reports in consultation and jointly with program officer in order to ensure harmony in program targets achieved and funds utilization on a monthly basis and as often as reports are submitted, provide feedback to contact program officer and grants coordinator for actions that are required for onward communication and follow up. To ensure optimal compliance, the reports must be reviewed against contractual requirements and in line with budget provisions.
1.18. Provide technical capacity building for identified capacity building needs during sessions (on-site or workshop sessions) for sub recipients and staff on grants management to enhance grants compliance and performance
1.19. Support the grants coordinator in drafting management letters to sub recipients and or addendums for review of contracts in time, upon identification of needs and upon advise and request by the grants coordinator and share these for review and approval by the program advisor (sector manager) or CAREs management through the grants coordinator and the program manager
1.20. Document, file while referencing all correspondences by date and per sub recipient and periodically review actions taken to ensure that that all concerns raised in contracts, correspondences are well addressed and therefore enhance optimal contract compliance.
1.21. Support the grants coordinator and the PM in the preparation, review and production of program reports (inclusive of financial components)
1.22. Consolidate and share list of program assets inventory held by sub recipients to grants coordinator for consolidation and ensuring reporting as per donor requirements and CARE Kenya policies and regulations.
1.23. Support the grants coordinator and PM in preparation of PR annual audits and lead the coordination of contact sub recipients annual audits in consultation with grants coordinator and as shall be advised by the program manager while ensuring provision of timely, accurate and authentic responses to program audit queries
1.24. Support the GF program team in timely preparation of program applications for phase 2
1.25. Support the grants manager in the development and operationalization of program management folder specifically in the preparation of the grants management plan, taking into consideration all components of the sub grants management cycle including and not limited to; timelines for funds disbursement requests per sub recipient, disbursement transfers, processes for sub contractor budget preparations and contracting, technical support visits to partners, financial and budget systems review during TA visits to sub contracted sub recipients, financial reporting reviews against contracted targets, developing and operationalizing monitoring plans for funds utilization against activity implementation and review reconciliation reports produced by the sub recipients and support the grants coordinator in reviewing monthly financial reports submitted by finance.
1.26. Ensure funds disbursement requests by sub recipients are cleared on timely basis by the grants coordinator, program quality coordinator and program manager and work closely with grants accountants to facilitate timely disbursement of funds to sub recipients and as per signed sub grants contracts and CK policies.
1.27. Facilitate timely liquidation of outstanding advances as per the accepted financial accounting documents from CSO partners
1.28. Facilitate effective communication regarding sub recipients financial obligations and accounting issues between grants accountants, finance department, grants coordinator, program quality coordinator, program manager and program advisor (Sector Manager).
R 2: GF Budget Management Support
Tasks
1.1. Support the grants coordinator, program quality coordinator, PM and program advisor (SM) in preparation and allocation of sub recipients budgets, while ensuring that all work plan targets per partners are effectively budgeted and calculated, and are within approved budgets
1.2. With technical support from the grants coordinator, support contact sub recipients in developing and operationalizing GF program budget and grants tracking tool, and provide technical training for sub recipient program managers to ensure that all transactions undertaken are posted in the budget tracking tool on a daily basis for purposes of ensuring that partners are able to effectively manage GF program budgets and ease financial and program reporting. Periodically and at a minimum review budget utilization per sub recipient and prepare portfolio performance and share these with grants coordinator for review, consolidation for the program and advise for decision making.
1.3. provide training and support to sub recipients in the utilization of budget tracking, procurement plan and costed work plan templates as developed by the lead of the grants coordinator; Ensure contact sub recipients utilization of the templates and compliance and provide feedback to grants coordinator, PM and Sector Manager after partner visits.
1.4. Provide training support to the grants coordinator to the project officers and GF program team in the utilization of grants management templates and provide technical support during ongoing implementation to ensure effective CARE and sub recipients budget management
1.5. Undertake monthly review of budget utilization by sub recipients and undertake reconciliation of the GF accounts against budget utilization, and advise grants coordinator and management as appropriate
1.6. Support timely preparation of donor financial reports and that all expenses incurred by sub recipients are dully accounted for while those not accounted are fully explained; while ensuring that all taxation matters are addressed and that there is harmony in program and financial reports submitted by contact sub recipients and generated by CARE before submission of reports for review to LFA and GF
1.7. Timely provide response to budget queries raised by grants coordinator, PM, program quality coordinator, program advisor (sector Manager), finance counterparts and program management teams.
1.8. Ensure effective implementation of all CARE financial and operational and administrative policies and procedures while undertaking budget management roles.
1.9. Support preparation of funds management presentations to GF forums that may be called by management and GF partners in the country, upon request by grants coordinator, PM, Program advisor (SM) and management.
1.10. Attending GF coordination meetings as shall be advised among other program coordination meetings as shall be relevant and upon consultation with line manager and management
R3: Program Grants monitoring, evaluation and Reporting
Tasks
1.1. Provide support to grants coordinator in documenting processes for meeting conditions precedent, standard conditions such as minutes of meetings, processes and deliverables, management letters among others that CARE will use to support decisions made on key contractual issues. These may include partner selection processes and tools used for assessment of capacities, minutes of selection of auditors among others
1.2. Support the grants coordinator in develop grants monitoring forms as per items; 1.8., 2.2. 2.3 and 2.4 (indicators for measuring compliance, field grants monitoring forms, budget tracking tools’, procurement plans and costed work plans ( PR and SR) and utilize these in effecting monitoring and evaluation of performance of the grant to ensure optimal utilization and success of the program
1.3. Review the M&E framework developed for GF Rd 7 program with a view to informing management for review to incorporating grants management indicators and monitor grants indicators performance for contact sub recipients in liason and close working relationship with contact project officers on a monthly basis or as need arises.
1.4. Support the grants coordinator in developing and operationalizing an electronic grants information and data management system and ensure to update the information per contact sub recipient per transaction and upon receipt of information from sub recipients reporting on a monthly basis.
1.5. Generate reports of monitoring of the grants performance per contact sub recipients and share on a monthly basis to the grants coordinator, PM and program advisor during monthly program planning and review meetings or as shall be advised from time to time
1.6. Monitor sub recipients utilization of grants monitoring tools developed for use by CARE and sub recipients for the GF program and share these reports as per 3.5. Above.
1.7. Support the grants coordinator, program quality coordinator and PM in the organization and coordination of field monitoring visits for program and grants officers to ensure cost effectiveness, technically sound support and that sub recipients are supported effectively and that grants monitoring information from sub recipients monitoring is as accurate as possible;
1.8. Document all processes and grants monitoring sessions held with sub recipients, CAREs GF program grants monitoring sessions, GF partner sessions in Kenya i.e. CCM and HIV ICC where information on grants is shared and decisions arrived at; for use in backing CAREs decisions and audit information
1.9. Support the grants coordinator, program quality coordinator and PM in the development of TORs for program evaluations (mid term) and financial capacity building sessions to ensure that grants and financial issues are well articulated; support technical review of consultancy applications ensuring that concise assessment criteria is developed and operationalized; provide technical oversight to program financial related consultancies for contact sub recipients to ensure deliverables are met to stipulated standards and document clients feedback; timely follow up with grants accountants in processing of payments for such engagements
1.10. Support the grants coordinator in developing components of grants program progress for sharing with the PM to consolidate these as s/he prepares the Program management update reports for sharing with the country management team to keep them updated on the progress of the GF program. The reports should reflect progress in achieving targets, conditions precedent and standard conditions, sub recipients compliance to contractual obligations, risks assessment per sub recipient, decisions made by GF actors in country specific to grants and impacts on the GF program, support required from program and program support teams to enhance success of program and overall aspects across the components of the PMF
R4: Partnership Strengthening, Technical Assistance, Lessons Learnt and Knowledge sharing (5%)
Tasks
1.29. Support grants coordinator and PM in organizing partner review meetings while developing key points and grants performance review presentations to various actors, in order to inform challenges, lessons learnt and promising practices for purposes of improving performance and knowledge sharing in the program
1.30. Identify and project financial and governance related technical assistance needs for addressing capacity weaknesses based on capacity assessment reports and field technical support sessions, support the development and and implement Capacity Building (CB) and technical assistance (TA) plans
1.31. Establish good working relationship with the GF program team, sector grants officers and program teams and cordially work with all care program and program support teams and during the course of your interaction with other GF actors, cordially coordinate with other GF departments within the Ministry of Finance (PR), NACC and CCM (and other actors) to facilitate smooth program implementation, nurture support for continued application for funding as is crucial to enhancing programming, sub recipients, development partners and other crucial programs.
1.32. Coordinate with other CARE Kenya Program and Project Managers in enhancing grants management functions in the sector and country office and improvement of Health and HIV programming in the country office.
1.33. If required, Coordinate and host donors, CI and senior program management field visits
1.34. With support of the grants coordinator, GF program team, and technical staff in the sector (Senior Project Officer and M&E Coordinator) support the development of a system to identify and document grants management promising practices within the GF and CO program and develop a system for sharing these.
1.35. Support the grants coordinator, program quality coordinator and PM in organizing partner review and sharing sessions for CARE and partners to present program progress, lessons learnt and best practices to enhance performance of the GF Rd 7 grant
R5: Strengthen CAREs performance in Grants Management and Health Programming and other duties as assigned (5%)
Tasks
1.1. Support enhanced management cohesion of Health/HIV and CSO sector projects/programs, CO programs and staff, including management of Office operations. Undertake any other relevant duty duties as assigned by supervisor or management that enhance CAREs mission.
1.2. Strengthen CAREs grants management roles and health sector programming including capacity strengthening for health services delivery, rights programming and use of RBA approaches based on lessons learnt in implementing the GF program, especially for vulnerable and hard to reach groups and all other aspects as requested from time to time.
1.3. Support CAREs achievement of strategic interventions as outlined in the strategic plan, program principles and other frameworks
1.4. Support other grants and program development efforts in the sector and country office and other duties as assigned by the supervisor
Authority:
1. Spending Authority: N/A
2. Supervision: N/A
3. Decision Making:
Contacts/Key Relationships (Internal & External):
Internal: Works as a peer and closely with Program Officers to manage a program portfolio for a specific number of sub-recipients (5 according to reviewed program structure) and closely with Grants Accountants. Receives technical support from the Grants Coordinator, Program Manager and Program Quality Coordinator, and seeks and gets on going technical support from the sector grants coordinator, finance department especially the finance Manager and the CO Budget and Grants Manager. The position also works closely with the audit and compliance unit staff.
External: The position is the point of contact for eight sub-recipients and offers day to day support to the sub recipients in grants management, financial reporting, and technical assistance related to grants management. The position also comes into contact with other external parties e.g. auditors and program stakeholders including the LFA, CCM, National AIDS Control Council, Ministry of Finance (Government PR), Ministries of Medical Services and Public Health and Sanitation.
Working Conditions:
Normal working conditions in a city setup. However the employee may have to contend with traffic congestion during peak hours. The employee will undertake frequent field visits sub-recipients project locations (50%) to verify financial information reported by SRs and to officer technical support and supportive supervision. This includes travel toremote areas and therefore has exposure to road and air travel risks and security risks.
Qualifications:
1. Education:
Bachelor of Commerce, accounting option, Masters in Business Administration (Finance), CPA-K and Trainings on financial management; Coupled with at least 2 years of experience in Grant Management capacity in grants making programs in reputable organizations.
2. Experience:
Previous work in HIV and Health grant programs will be an added advantage
3. Certificate:

• Competencies:
• Familiarity with GF systems and procedures and performance based funding,
• Demonstrable program budget and grant management skills and experience
• Understanding and experience in HIV programming in Kenya will be an added advantage
• Ability and experience to develop and implement grant performance management and monitoring plans
• Excellent inter-personal, facilitation skills and communication skills
• Ability to work well in a team and provide staff leadership
• Person of high moral character and professional integrity

Applications
If you feel you meet the requirements for any of these positions, send your application letter indicating the reference number , title of the position along with an updated CV and telephone contacts of three professional referees to:
The Human Resources & Development Manager,
CARE International in Kenya,
Email: Vacancies@care.or.ke
so as to be received not later than 6th January, 2011.
Only short listed candidates will be contacted.
C
Canvassing will lead to automatic disqualification.
CARE International in Kenya does not charge a fee at any stage of the recruitment process. (Application, interview, meeting, processing, training or any other fees).

Appointment of Regional Director, Africa, Nairobi

Tweet Closing Date: Wednesday, 23 January 2013

CfBT Education Trust is a top 30 UK charity providing education services for public benefit in the UK and internationally. Established more than 40 years ago, the education trust is one of the largest UK-registered charities, has an annual turnover exceeding £100 million and employs 2,000 staff worldwide who support educational reform , teach, advise, research and train. Since CfBT was founded, it has worked in more than 80 countries around the world providing services including teacher and leadership training, curriculum design and school improvement services.
CfBT has built a strong reputation for providing high-quality consultancy that delivers durable solutions to governments in the Sub-Saharan region and is now looking to appoint an exceptional individual to the role of Regional Director, Africa, based in Nairobi. Developing CfBT's business in the Sub-Saharan Africa region is a key strategic priority for the organisation, and the Regional Director will be responsible for the professional leadership of all regional work including donor-funded contracts, education programmes and consultancies.
The successful candidate will bring with them the gravitas and experience needed to represent CfBT credibly at the highest levels in business development relationships. Furthermore, the candidate will be knowledgeable in educational issues within developing countries and donor priorities in education and aid effectiveness . Lastly, they will bring experience of leading and managing multi-disciplinary teams and the drive and commercial acumen to grow and diversify CfBT's work in the region.

How to apply:

For further information, including the role description and job specification, and details on how to apply, please download the Appointment Details at www.perrettlaver.com/candidates quoting reference 1191.
The closing date for applications is noon (GMT) on Wednesday 23rd Jan

Finance Officer, Nairobi

Closing Date: Saturday, 19 January 2013

Job Title
FINANCE OFFICER, P3
Department/ Office
United Nations Environment Programme
Duty Station
NAIROBI
Posting Period
20 November 2012-19 January 2013
Job Opening number
12-FIN-UNEP-25031-R-NAIROBI (X)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Organizational Setting and Reporting
The United Nations Environment Programme (UNEP) is the United Nations system's
designated entity for addressing environmental issues at the global and regional level. Its
mandate is to coordinate the development of environmental policy consensus by keeping the
global environment under review and bringing emerging issues to the attention of
governments and the international community for action. This post is located in the Office for Operations of the Executive Office in UNEP, at the Nairobi duty station. Under the direct supervision of the Chief Finance and Budget, the incumbent will perform the following:
Responsibilities
1. Lead in the re-designing and implementation of business processes; financial policies; documentation and testing to ensure compliance with International Public Sector Accounting Standards (IPSAS); - (I) Coordinate user support arrangements, support and guide the users in troubleshooting. II. International Public Sector Accounting Standards (IPSAS); - (II) Participate in the implementation of IPSAS in UNEP and Participate in UNEP IPSAS preparatory work with the UN and UNON project team and UNEP divisions, regional and field offices, to ensure timely actions on relevant areas. (III) Develop new guidelines and procedures taking into account impact on other functional areas and overall objective of the Organization to meet the IPSAS compliance; - (IV) Develop and propose a conversion plan that ensures UNEP meets all IPSAS requirements; - (V) Provide expert advice to senior management and staff with respect to the implementation of IPSAS and its impact on the implementation of the ERP
2. Focal point for ERP implementation (Enterprise Resource Planning)- working closely with the Information, Communication and Technology Section (ICTS) of the United Nations Office at Nairobi (UNON) and the ERP team at UN HQ in coordinating the implementation of the ERP in UNEP; - Undertake requirements analysis and help configure the ERP to UNEP specific needs; - Perform business analysis and possible re-designing of processes and procedures in the context of implementation of the ERP solution; - Participate and assist in the system roll out processes.
3. Manage sub-programme resources: (I) maintains and updates sub-programme specific management information on the status of Environment Fund, Trust Fund, Counterpart Contribution allocations, Regular Budget, Trust and Environmental Support Funds; project commitments, proposals, revisions, extensions and expenditure submitting reports; (II) liaises with implementing external organizations, UNEP Divisional Directors, Regional Directors and Programme Managers to resolve priorities and conflict situations; (III) liaises with funding organizations on sub-programme related Trust Fund or Counterpart Contributions;
(IV) provides input to the Chief of the Section; (V) provides ad-hoc reports to the Chief of the Section Branch or other UNEP management.
4 Coordinate IPSAS and ERP training for all for all relevant staff members within UNEP. The incumbent will also lead in the coordination and determination of data clean up before the implementation of the new ERP.
Competencies
Professionalism:
Demonstrates professional competence and mastery of of accounting principles.
Is conscientious and efficient in meeting commitments, observing deadlines and achieving results
Shows persistence when faced with difficult problems or challenges
Remains calm in stressful situations
Communication:
Listens to others, correctly interprets messages from others and responds appropriately
Asks questions to clarify, and exhibits interest in having two-way communication
Demonstrates openness in sharing information and keeping people informed
Speaks and writes clearly and effectively
Teamwork:
Works collaboratively with colleagues to achieve organizational goals
Places team agenda before personal agenda
Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
Shares credit for team accomplishments and accepts joint responsibility for team shortcomings
Planning & Organizing:
Develops clear goals that are consistent with agreed strategies
Identifies priority activities and assignments; adjusts priorities as required
Allocates appropriate amount of time and resources for completing work
Foresees risks and allows for contingencies when planning
Monitors and adjusts plans and actions as necessary
Education
Advanced university degree (Master's degree or equivalent) in business or public administration, accounting, economics or related area. A first level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
A minimum of five years of relevant working experience in the field of administration and/or accounting is required of which, some should be in an international environment, is required. Experience within a United Nations organization or other organizations, especially the administration of funds is an advantage.
Languages
English and French are the working languages of the UN Secretariat. For the advertised post, fluency in oral and written English is required.
Assessment Method
Evaluation of qualified candidates for this position will include a substantive assessment which will be followed by a competency-based interview.
Special Notice
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided.
If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists, please send an email to inspirasupport@un.org quoting the job opening number in the subject header of your email.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.

REACH GIS/MIS Officer, Based in Nairobi, Kenya

Closing Date: Thursday, 31 January 2013

Department: Programme
Position: REACH GIS/MIS Officer Contract duration: 6 months Location: Nairobi, Kenya Starting Date ASAP I. Background on ACTED
ACTED is an independent international, private, non-partisan and non-profit organization that operates according to principles of strict neutrality, political and religious impartiality, and non discrimination.
ACTED was created in 1993 to support populations affected by the conflict in Afghanistan. Based in Paris, France, ACTED now operates in 30 countries worldwide, with over 200 international and 4000 national staff. ACTED has a 110 million € budget for over 350 projects spanning 8 sectors of intervention; including emergency relief, food security, health promotion, economic development, education & training, microfinance, local governance & institutional support, and cultural promotion. For more information, please visit our website at www.acted.org.
II. Country Profile
Capital Office : Nairobi National Staff : 64 International Staff : 14 Areas : 3 (West Pokot, East Pokot, Maralal) On-going programmes : 8 Budget : 1.8 M €
ACTED launched its Kenya mission in January of 2008 with an emergency assistance program for residents in Nairobi slums affected by the post election violence. Since 2009, Nairobi has also been the home base of ACTED's relief operation in Southern Somalia. In 2011, ACTED responded to the worst drought in Kenya in the past sixty years, providing vulnerable agro-pastoralists in Northern Kenya with emergency water and sanitation assistance, cash injections and destocking. ACTED facilitated dialogue and peace negotiations among and between conflicting communities, enabling pastoralists to peaceably access and share scarce water resources and pasture at the height of the crisis. Capacity-building and input support for agro-pastoralists in the beginning of the year sought to improve animal health and marketing, strengthen income-generating activities and aid in sustainable management of resources, protecting livelihoods from the impact of the drought and building community resilience. In 2012, ACTED remains poised to respond to emergency needs in Northern Kenya. ACTED also continues enhancing community and government capacity to prepare for and manage drought, building stronger, more resilient livelihoods in Samburu county and East Pokot district.

III. Position Profile
The MIS officer will be responsible for the construction and development of an interactive online database for the Somalia Returns Consortium (RC), headed by UNHCR. The database must be constructed for cross-donor data entry and interactive querying functionality with the ability to be used in an offline environment.

Deliverables:

SQL-based relational table database system developed with the below-mentioned details

Weekly progress reports to the REACH Focal Point

Incorporation of RC member feedback into database Functions Information Management The MIS officer will be responsible for the construction and development of an online information management portal for the returns consortium operational in Somalia.

Development of a structured relational table database system using SQL Server/MySQL

Creation of an interactive user front end through either ASP.NET or PHP with querying ability

Creation of a "dashboard" style front end with automated graph and report generation queried directly from the database

Implementation of password access to system functionalities and information for different project partners

Creation of a standardised data entry form that matches the assessment form used in the field

Ensuring data quality assurance through a well structured data entry web portal with data quality clauses (possibly through the use of JavaScript commands)

Monitoring the data quality of the database with regular data quality checks through active database management

Proposing new technical solutions to the database as the project progresses and develops Key features of the inter-agency monitoring database: (a) Online web database with specific access for each RC members also inclusive of offline functions (such as data entry); (b) Automated analysis of the data (automated graph production and data analysis built into the database; Stream flowing the data analysis saving time on report production);
(c) Downloadable empty database structures from the website that can be used in the field by RC members; (d) Automatic interaction/updating of the web map on Arc-Server; (e) Interaction/connectivity between indicators from other sources/databases; (f) Consolidation of future RC Database(s) as and if relevant; (g) Integration with RC's feedback and complaints mechanism.
Reporting

To work according to the priorities set by the REACH Focal Point

To report to the REACH Focal Point at frequent and regular intervals on the progress of database construction

To report to the REACH Focal Point at frequent and regular intervals about any outstanding inaccuracies and / or discrepancies in the database populated by project partners

Respond to information requests from the REACH GIS / DB Specialist, REACH Focal Point, project partners and other INGO's, NGO's;

Ensure project partners/donors have the sufficient access to their specified data requirements;

Ensure the database can be provided to the REACH GIS Mapping team (GIS Officers/GIS Assistants) and integrated into mapping software's through providing Excel/Access compatible files;

Respond to information requests from REACH/ACTED partners;

Support the collection of spatial datasets and integration with REACH activities in all ACTED/REACH bases.

Liaise with appropriate technical people for involved organizations as multiple data collection forms will need to be integrated as well as uploading capability of Excel sheets from 2 external systems (NRC mobile data collection, DRC mobile phone complaints mechanism).

See further details in attached Annex M&E Framework. Other

Support the transfer of project collected data is successfully transferred to the REACH HQ - Geneva and integrated with the on-line mapping system Accountability to Communities and Beneficiaries
The staff member is responsible for ensuring that all relations with the communities we work are conducted in a respectful and consultative manner. Due attention must be paid to ensuring that communities are adequately consulted and informed about ACTED programme objectives, activities, beneficiary selection criteria, and methodologies. This is the responsibility of every ACTED staff member.
Work Plan
The GIS/MIS officer is responsible for the construction of the online interactive web portal and the monitoring of the data inputted by project partners. The daily work plan will thus involve:

Regular development and maintenance of the online system

Ensuring the highest standards of accuracy of entered data IV. Qualifications:

• Flexibility and adaptability are essential, as well as the ability to plan, take initiative and organize work independently. In addition Impartiality, objectivity and confidentiality are imperative;
• Good command of GIS software (especially those used by ACTED), Excel, Word and Database software such as Access or Foxpro. Familiarity with other information and data sources related to GIS to be recommended to ACTED for better GIS practices would be an asset.
• Understanding the nature of the work carried out by programs is necessary for ensuring the relevancy and usability of the maps produced. Therefore a proactive and self-motivated attitude towards gaining a good understanding of ACTED programs, innovating GIS activities and developing new GIS components for proposals is essential;
• Willingness to learn and capacity to innovate: The GIS Manager must be inventive and eager to improve his or her own skills, and be capable to adapt, shape and develop tools best suited for ACTED's activities
• Ability to travel to the field for data collection, cross-checking the data and provide training to field staff;
• Good organizational and communication skills with international and national staff and rural communities.

V. Conditions:

• Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus
• Additional monthly living allowance
• Free food and lodging provided at the organisation's guesthouse
• Transportation costs covered, including additional return ticket + luggage allowance
• Provision of medical, life, and repatriation insurance + retirement package

How to apply:

VI. Submission of applications:
Please send, in English, your cover letter, CV, and three references to jobs@acted.org Ref: GIS/KEN/RW ACTED Att: Human Resources Department 33, rue Godot de Mauroy 75009 Paris FRANCE
Fax. + 33 (0) 1 42 65 33 46
For more information, visit us at http://www.acted.org

Associate Human Settlements Officer (Urban Planner), Nairobi

Closing Date: Sunday, 20 January 2013

Job Title
ASSOCIATE HUMAN SETTLEMENTS OFFICER (Urban Planner), P-2
Department/ Office
United Nations Human Settlements Programme
Duty Station
NAIROBI
Posting Period
21 November 2012-20 January 2013
Job Opening number
12-PGM-UNHABITAT-25175-R-NAIROBI (E)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Organizational Setting and Reporting
The United Nations Human Settlements Programme, UN-Habitat, is the agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all. This post is located in the Urban Planning in the City Extension and Design Unit, Urban Planning and Design Branch;
Responsibilities
Under the overall supervision of the Coordinator, Urban Planning and Design Branch (UPDB) and the direct supervision of the Team Leader, City Planning, Extension and Design Unit, the Incumbent will be responsible for the following duties:
1.Contribute to the analysis and assessment of urban planning systems and instruments in developing and transition countries.
2.Assist in the provision of technical assistance in the development of initiatives on City Planning, extension and Design in developing countries and emerging economies.
3.Collect, analyze and present information gathered from diverse sources to enhance the knowledge base on city planning and design, with a focus on extension and densification planning.
4.Support the establishment and the follow-up of collaborative initiatives with partners and key stakeholders at global and regional level in urban planning , policy analysis and practice documentation, tools development and provision of technical assistance.
5.Contribute and assist in preparing reports, draft background papers, analytical notes and inputs to publications.
6.Initiate and coordinate outreach activities and capacity development activities.
7.Assist in providing technical and management support in urban legislation and Human Settlements analysis;
8.Assist in ensuring an effective and efficient execution of projects and programmes by providing appropriate technical support to projects through project design, field visits, training and evaluation, coordination and monitoring activities;
9.Provide administrative and logistical support to consultative meetings and various conferences.
10.Perform other related duties.
Competencies
Professionalism: Knowledge and understanding of theories, concepts and approaches relevant to urban planning and design. Ability to identify issues, analyze and participate in the resolution of issues/problems. Is able to use different analytical and data analysis tools; shows pride in work and in achievements; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations.
Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Education
Advanced university degree (Master's degree or equivalent) in urban planning, regional planning, urban management, environmental planning and management or environmental science. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
A minimum of two years of experience in social/economic sustainable development, urban planning, urban development or policy analysis and assessment. Experience in operational activities and research and/or policy development work related to urban planning issues preferably in developing countries will be an added advantage.
Languages
English and French are the working languages of the United Nations Secretariat. For this post, fluency in written and oral English is required. Working knowledge of other UN official languages is desirable.
Assessment Method
Evaluation of qualified candidates for this position may include a substantive assessment which will be followed by a competency-based interview.
Special Notice
Staff members are subject to the authority of Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
All applicants are strongly encouraged to apply online as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. Online applications will be acknowledged where an email address has been provided.
If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.

Human Resources Intern

Position:     Human Resources Intern,
Location:     Directorate of Human Resources, AMREF Headquarters
Duration:    Up to 6 months starting January 2013
Time:    The work will be full time with an expected amount of 37.5hours per week
Under the direct supervision and guidance of the Human Resources Officer the intern will assist the Directorate in various HR related activities. A work plan with achievements for the duration of the Internship and learning opportunities will be agreed upon.

Tasks and responsibilities

1.    Providing administrative support to the recruitment process support to HQ functions in a timely, effective and cost effective manner. This includes receiving approved requisition for employment form and Job Description or Terms of Reference, drafting vacancy announcements, supporting logistics in interview panels and technical assessments, etc.
2.    Maintaining an efficient, effective and accurate filling system for Corporate HR
3.    Ensuring timely availability of up to date special passes for international consultants and volunteers assigned to HQ
4.    Customer service provision as the first point of contact to corporate HR internal and external clients
5.    Providing timely and efficient administrative support to corporate HR office
6.    Provide support in setting up work flow processes and systems relating to recruitment and selection of consultancy and temporary staff.

Qualifications and Competencies

•    Strong academic background in human resources, business administration, management or other related field
•    Ability to maintain confidentiality
•    Excellent communication skills both oral and written
•    Excellent planning and  organization skills
•    Ability to think and work logically and work precisely with attention to detail
•    Team player with a  pleasant personality
•    Experience in HR-related duties and working in an international environment preferred
•    Initiative, sound judgment and demonstrated ability to work harmoniously with staff members of different national and cultural backgrounds.
We regret that only short-listed candidates will be contacted.  We encourage interested candidates to submit their applications by 18th January 2013.