Programme Assistant, Nairobi

Closing date: Saturday, 25 April 2015

Vacancy code VA/2015/B5303/7360
Position title Programme Assistant
Level ICS-6
Department/office AFO, KEOH, Kenya
Duty station Nairobi, Kenya
Contract type Fixed Term
Contract level G6
Duration 1 year renewable subject to availability of funds
Application period 20-Apr-2015 to 26-Apr-2015
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Background Information - UNOPS
UNOPS mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.
Within these three core areas of expertise, UNOPS provides its partners with advisory, implementation and transactional services, with projects ranging from building schools and hospitals, to procuring goods and services and training local personnel. UNOPS works closely with governments and communities to ensure increased economic, social and environmental sustainability for the projects we support, with a focus on developing national capacity.
Working in some of the world's most challenging environments, our vision is to advance sustainable implementation practices in development, humanitarian and peacebuilding contexts, always satisfying or surpassing partner expectations.
We employ more than 6,000 personnel and on behalf of our partners create thousands more work opportunities in local communities. Through our headquarters in Copenhagen, Denmark and a network of offices, we oversee activities in more than 80 countries.
Background Information - Kenya
Kenya
The UNOPS Kenya Operational Hub (KEOH) plays a critical role in providing management services-for its life-saving peace-building, humanitarian and development operations; supporting projects on behalf of a range of partners and creating real results that matter for people in need. KEOH is implementing projects worth more than$40 million in eastern and southern Africa and is helping its partners achieve project goals in sustainable project management, sustainable procurement, sustainable infrastructure, human resource management and advisory services
The UNOPS Kenya Operational Hub (KEOH), located in Nairobi, Kenya, spans across East Africa, covering Kenya,Somalia, Uganda, Tanzania, Rwanda, Burundi and Eritrea. The Office is comprised of 150 personnel with the right mix of critical skills needed for effective services delivery.
KEOH implements projects in infrastructure, procurement, environment, health, grants management, financial management, human resources and advisory services. There are also several regional environmental projects that span across Africa and parts of Asia that are being managed by KEOH project managers.
Background Information - Job-specific
The United Nations Environment Programme (UNEP) is the United Nations system's designated entity for addressing environmental issues at the global and regional level. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action.
The SWITCH Africa Green Project is being implemented by the Regional Office for Africa, in coordination with the other UNEP Divisions and partners. The Programme Assistant will be located in Nairobi duty station, and will report directly to the Regional Coordinator of the Resource Efficiency sub-programme, and work under the overall supervision of the Director of the Regional Office for Africa.
The Programme Assistant will provide support to the SWITCH Africa Green Project, which aims to support six African countries to achieve sustainable development and poverty eradication through the transition to an inclusive green economy and a shift to sustainable consumption and production patterns.
Functional Responsibilities
Within limits of delegated authority, the Programme Assistant will be responsible for the following duties:

• Provides assistance in support of planning and implementing activities for the SWITCH Africa Green Project.
• Assists in monitoring the status of project activities; takes necessary action to ensure project documents are completed and submitted to relevant parties for action.
• Assists in the monitoring and evaluation of the project; categorizes, updates, tracks and analyses data; carries out periodic status reviews, identifies issues and initiates requisite follow-up actions.
• Researches, compiles, analyses, summarises and presents basic information/data on the building and construction sector.
• Provides support to other sustainable consumption and production and green economy related projects and activities in UNEP- ROA
• Assists in the preparation and analysis of programme budget proposals; provides assistance in the interpretation of budget guidelines.
• Supports reporting on budget revisions, expenditures and obligations, verifies availability of funds; initiates financial authorizations for expenditures.
• Serves as focal point for coordination, monitoring and expedition of programme implementation activities, involving extensive liaison with a diverse organisational units to initiate requests, prepare standard terms of reference against programme objectives, obtain necessary clearances, process and follow-up on administrative actions and resolve issues related to project implementation.
• Drafts correspondence and communications related to all aspects of programme administration, including work plan and budgets, revisions and other related issues, as well as prepares unit contributions for a variety of periodic reports.
• Prepares, maintains and updates files (electronic and paper) and internal databases; designs and generates a variety of periodic and ad hoc reports, statistical tables, graphic content, and other background materials/notes to facilitate inspection and other reviews.

Perform other related duties as required.
Competencies
Professionalism: Knowledge and understanding of theories, concepts and approaches related to sustainable consumption and production, resource efficiency and green economy. Demonstrates professional competence and mastery of subject matter. Possess conceptual analytical and evaluative skills to conduct independent research and analysis. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Client Orientation: Considers all those to whom services are provided to be 'clients' and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Education/Experience/Language requirements

• A Secondary Diploma is required. A Bachelors Degree in project management, urban planning, natural sciences or a related field is significantly desired
• A minimum of six years of progressively responsible experience in project/programme management, administration or related area.
• Fluency in written and oral English required.

Contract type, level and duration
Contract type: Fixed Term
Contract level: G6
Contract duration: 1 Year renewable subject to availability of funds
Additional Considerations

• Please note that the closing date is midnight Copenhagen time (CET)
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• For staff positions UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

Intern - Environment Affairs United Nations Environment Programme - to Ecosystem Services Economics, DEPI, Nairobi

Closing date: Wednesday, 6 May 2015

Posting Title: INTERN - ENVIRONMENT AFFAIRS United Nations Environment Programme - to Ecosystem Services Economics, DEPI, I
Job Code Title: INTERN - ENVIRONMENT AFFAIRS
Department/ Office: United Nations Environment Programme
Duty Station: NAIROBI
Posting Period: 21 April 2015-6 May 2015
Job Opening number: 15-ENV-UNEP-42652-R-NAIROBI (O)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Special Notice
Your application for this internship must include: 1. A Completed application (Personal History Profile) through the UN careers Portal. Incomplete applications will not be reviewed. In your Personal History Profile (PHP), be sure to include all past work experiences, IT Skills, and three references.
2.Proof of enrollment (click on link to access and attach to your application: http://unon.org/content/internship-programme),

• List the IT skills and programmes that you are proficient in using, and Explain why you are the best candidate for the internship and what you hope to gain from the internship.

3. A certified copy of degree certificate (if you have already graduated).
Due to a high volume of applications received, ONLY successful candidates will be contacted.
Organizational Setting and Reporting
The United Nations Environment Programme (UNEP) is the United Nations system's designated entity for addressing environmental issues at the global and regional level. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action.
The UNEP Ecosystem Services Economics Unit, Division of Environmental Policy Implementation DEPI internship is for 3 months.
The Internship is UNPAID and full-time.
Interns work five days per week (35 hours) under the supervision of a staff member in the department or office to which they are assigned.
Responsibilities
Daily responsibilities will depend on the individual's background; the intern's assigned office as well as the internship period.
Under the direct supervision of the Chief, Ecosystem Services Economics Unit, DEPI/UNEP, the intern will: 1. Compile evidence on return on ecosystem restoration and regeneration
2. Develop a database on natural capital accounting approaches in a global scale.
3. Undertake other activities and duties as assigned by the Chief of the Unit and the Division Director.
Competencies
Core Competencies: Communication:

• Speaks and writes clearly and effectively
• Listens to others, correctly interprets messages from others and responds appropriately
• Asks questions to clarify, and exhibits interest in having two-way communication
• Tailors language, tone, style and format to match the audience
• Demonstrates openness in sharing information and keeping people informed Teamwork:
• Works collaboratively with colleagues to achieve organizational goals
• Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others
• Places team agenda before personal agenda
• Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
• Shares credit for team accomplishments and accepts joint responsibility for team shortcomings Client Orientation:
• Considers all those to whom services are provided to be 'clients ' and seeks to see things from clients' point of view
• Establishes and maintains productive partnerships with clients by gaining their trust and respect
• Identifies clients' needs and matches them to appropriate solutions
• Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems
• Keeps clients informed of progress or setbacks in projects
• Meets timeline for delivery of products or services to client

Education
Applicants must at the time of application meet one of the following requirements: be enrolled in: a. be enrolled in a graduate school programme (second university degree or equivalent, or higher);
b. Be enrolled in the final academic year of a first university degree program (minimum Bachelor's level or equivalent);
c. Have graduated with a university degree and, if selected, must commence the internship within a one-year period of graduation.
Be computer literate in standard software applications;
Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter;
Have a demonstrated the ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.
Studies in Environmental Economics and/or Environmental Management preferred.
Work Experience
Applicants are not required to have professional work experience for participation in the programme.
Languages
English and French are the working languages of the United Nations Secretariat. For the internship, fluency in oral and written English is required. Knowledge of another UN Language is desirable.
Assessment Method
Potential candidates will be contacted by hiring manager directly for further consideration.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.

More information and application details

Accounts Executive Jobs Kenya (15-20K)

Accounts Executive Kenyan Jobs
Vacancy: Accounts Executive
Reporting to: Head of Finance and administration
Other Relationships: Marketing, Credit, Customer Service, HR, Finance IT

Accounts Executive Job Profile

• The Accounts Executive – Is responsible for delivering measurable and cost-effective results that will ensure the organisation’s vision is realised.
• He/She is primarily responsible for the general financial / accounting programs.
• The successful individual will be responsible for all management accounts for the non deposit taking micro finance.

Key Duties

• Delivery of Operating profit and budgetary control on monthly, quarterly annual basis; by branch, customer segment product category.
• Prepare, examine, and analyze accounting records, financial statements, and other financial reports to assess accuracy, completeness, and conformance to reporting and procedural standards;
• Develop, maintain, and analyze budgets, preparing periodic reports that compare budgeted costs to actual costs;
• Compute taxes owed and prepare tax returns, ensuring compliance with payment, reporting and other tax requirements;
• Preparation of management accounts;
• Bank reconciliations and accounts reconciliations e.g. Debtors and creditors;
• Review of monthly VAT calculations and statutory deductions;
• Reconciles financial discrepancies by collecting and analyzing accounts information;
• Maintains customer confidence and protects operations by keeping financial information confidential;
• Handles disputed accounts and negotiates to bring payment into line with terms of the company;
• Undertakes complex reconciliations, and compiles documentation for legal action where applicable;
• Obtains sufficient information to assess the creditworthiness of new and existing customers;
• Prepares the annual debtor days budget, with adjustments for proposed marketing campaigns; and
• Periodic reporting to the management, e.g. divisional cash collection forecasts and aged debt analyses.

Qualifications for Accounts Executive Kenyan Jobs

• CPA section 6
• Ability to maintain confidentiality, tact and discretion when dealing with people and records.
• Demonstrable People Management experience in a lending environment.
• High integrity and dependability.
• Ability to build and maintain productive working relationships in a multi-functional environment.
• Minimum 6 months – 1 year experience in basic book keeping.
• Strong presentation skills including excellent oral communication skills, passion to make yourself understood and engaging in a pleasant way.
• People Management skills a must.

Salary Scale: KShs 15,000 -20,000
Applications:
If you believe you can clearly demonstrate your abilities to meet the criteria given above, please submit your application with a detailed CV, stating your current and expected remuneration, quoting the job tittle in the subject field to kalekyen@granarycapital.com
Deadline of application is April 18th 2014.
Only shortlisted candidates will be contacted.

Kenyatta University Jobs in 2015- Engineering, IT, Front Office etc

   

Latest Jobs at Kenyatta University – April 2015

Are you looking for a job in engineering or quantity surveying? Kenyatta University is inviting suitable candidates to fill the following positions.

Latest Careers At Kenyatta University in 2015

Project Manager- bachelor degree in civil/structural engineering from a recognized institution
IT Systems Administrator- Must have at least a or a technical related field
Senior Inspector Of Works (Buildings) - Higher National Diploma (HND) or Bachelors Degree in Building Construction/Civil Engineering from a recognized institution
Senior Electrician- Higher National Diploma or Bachelors Degree in Electrical Engineering from a recognized university
Artisan- At least three (3) years practical work experience in a large organization in any of the above fields
Deputy Bookshop Manager – Masters degree in library and information science
Front Office Manager- Bachelors Degree in Hospitality Management from a recognized institution

Engineering Jobs at Kenyatta University

Registered Civil Structural Engineer- bachelor of science degree in civil Structural Engineering From A Recognized Institution
Registered Electrical Engineer- bachelor of science degree in electrical engineering from a recognized institution
Quantity Surveyor- bachelor of arts degree in building economics/Quantity surveying from a recognized institution
Assistant Biomedical Engineer- bachelor degree in medical engineering or higher national diploma in a related field from a recognized institution
Detailed job descriptions can be found HERE

Medical Clinic Administrator Job (45-50K)

Job Title: Medical Clinic Administrator 45 – 50K gross
Industry: Medical
Location: Nairobi
Salary: Kshs 45,000 – 50,000 Gross.
Our client is a surgeon by profession and also a consultant with one of the leading inpatient and outpatient hospitals in Nairobi.
He is also a certified Trainer in Advanced Trauma Life Support and has been in practice for over 15 years. He currently runs a clinic with interest in management of Craniofacial Trauma, Aesthetic Facial surgery and facial reconstruction. He seeks to hire a competent well experienced Administrator
Job Purpose
Responsible for a diverse set of administrative tasks and support to clinic operations by maintaining systems and supervising staff.
Duties and responsibilities:-

• To provide administrative support to the surgeon
• Undertake general office duties such as dealing with correspondence, faxes and internal and external e-mail enquiries; drafting and sending standard letters etc. on behalf of the surgeon
• Undertake all front office responsibilities including switch board operation, customer care and general hygiene of the office
• Developing and implementing of appropriate systems to ensure the work flow within the clinic environment.
• Providing a customer focused service within the clinic environment.
• Providing PA support- booking travel, diary management, document preparation, formatting and proof reading documents, answering incoming director enquiries
• Liaising with third parties on procurement, support or sourcing matters
• Operate manual and computerized office systems
• Designing filing systems and maintaining up-to-date records of patients
• Liaises with patients to arrange appointments
• Assisting with day-to-day accounting matters including preparation of cheques, bank deposits, bank reconciliations and the control of all matters pertaining to Accounts Payable and Accounts Receivable
• Serving as a liaison between clinic and external agencies
• Monitoring and maintaining supplies of stationery, documents etc and controlling inventory
• Manage the petty cash system.
• Recording office expenditure and managing the budget
• Maintaining the condition of the office and arranging for necessary repairs
• Sourcing and ordering stationery and office equipment

Knowledge & Qualifications

• A university or college diploma in business management, health studies or equivalent professional qualification
• At least 4 years solid work experience in administration of a company or organization
• Advanced proficiency in Microsoft Word, Outlook and Excel
• Business level English skill (verbal and writing)/ Fluency in Kiswahili would be a positive asset
• Sound knowledge in administrative management in Kenya
• Hard working, highly responsible, proactive and self-motivated
• Flexible, open-minded and honest

If you are up to the challenge, posses the necessary qualification and experience, please send your CV only quoting the job title on the email subject (Medical Clinic Administrator 45 – 50K Gross) to vacancies@corporatestaffing.co.ke before Wednesday 28th January, 2015
Kindly indicate current/last salary on your CV
N.B: We do not charge any fee for receiving your CV or for interviewing
only candidates short-listed for interview will be contacted.
The Recruiting Manager
Corporate staffing Services
Nabui House, 3rd floor, Westlands. (Next to Unga House)