UN Habitat Jobs. Special Assistant To Chief

Special Assistant To Chief, OED Jobs at UN Habitat, Kenya

Special Notice

• Appointment against this post is for an initial period of one year and may be subject to extension. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their
  careers in accordance with established rules and procedures.
• All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided.
• If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received.. If the problem persists, please seek technical assistance through the Inspira “Need Help?” link.

Org. Setting and Reporting

• The United Nations Human Settlements Programme, UN-HABITAT, is the focal point for human settlements in the United Nations. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all. The post is located in the Office of the Executive Director (OED) at the Nairobi duty station.

Special Assistant Job Responsibilities

• Provide strategic and substantive support to Chief, OED.
• Contribute to the planning, coordination and monitoring of the organization’s work programme.
• Assist the Chief, OED, in the daily operations of OED to achieve the objectives of ensuring the sound financial, personnel, legal and administrative management of the organization.
• Review informing correspondence and documents prepared by staff. Review/clear documents on behalf of the Chief, OED and bring matters that need decisions to his/her attention; Coordinate background documents and talking points, and prepare briefs for the Chief, OED.
• Analyze various policy issues and other emerging concepts/systems related to administration and provide feedback; Prepare and coordinate management reports.
• Act as the focal point for coordinating meetings/retreats and for follow-up actions. Develop a system of internal circulars on broad procedural issues.
• Coordinate the Chief, OED’s travel.
• Supervise support staff under the OED.
• Act as Secretary to the UN-Habitat Board.
• Ensure optimal preparation for and follow up on the interaction of the Chief, OED with external stakeholders including host country and donors.
• Liaise with the Office of Management on a regular basis with regards to follow up on issues and decisions concerning management and administration.
• Liaise with the responsible officers on the follow-up on Delegations of Authority for new senior staff members.
• Ensure that the annual travel budget for the OED remains within approved allotment.
• Review monthly petty cash expenses;
• Assist the Chief, OED with other related assignments as required.

Competencies

Professionalism

• Good conceptual, analytical and evaluative skills, ability to conduct independent analysis, identify issues, formulate options and make recommendations, Ability to work under pressure against deadlines, whilst ensuring compliance with appropriate rules and procedures;

Planning and Organizing

• Ability to establish priorities, plan, coordinate and monitor own work plan.

Communication

• Good Communication (spoken and written) Skills;
• Ability to draft/edit a variety of written reports, studies and to articulate ideas in a clear, concise style; listens to others, correctly interprets messages from others and responds appropriately;
• asks questions to clarify, and exhibits interest in having two-way communication;
• tailors language, tone, style and format to match audience;
• demonstrates openness in sharing information and keeping people informed.

Teamwork

• Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education for Special Assistant Jobs in Kenya

• Advanced university degree (Master’s degree or equivalent) in public or business administration, law, international relations, political sciences or related area.
• A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced degree.

Work Experience

• A minimum of five years of progressively responsible multi-discipline managerial experience with exposure to diverse administrative policies and procedures, of which some at the international level. Experience in the UN and/or the area of sustainable development is an asset.

Languages

• English and French are the main working languages of the United Nations Secretariat. For this post fluency in written and spoken English is required.
• Proficiency other official UN languages are desirable.

Assessment Method

• Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

United Nations Considerations

Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law.

Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations – Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on “The Application Process” and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of inspira account-holder homepage.

Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills.

Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted.

Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

Click HERE to apply

Dont Miss any Job Or Article Subscribe to Career Point Kenya by Email FOR FREE CLICK HERE

The post UN Habitat Jobs. Special Assistant To Chief appeared first on Career Point Kenya.Click on the TITLE link for the original.

by Kenyanjobportal