Britam Executive Assistant Jobs In Kenya

Executive Assistant to Director Legal and Company Secretary
Reports to:Director, Legal and Company Secretary
Department: Legal and Company Secretary Grade:
Direct reports: None
Date:June 2015

Job Purpose:
Provides secretarial and administrative support to the Director Legal and Company Secretary and general administrative support to the division

Key Responsibilities

Responding to enquiries, correspondence both telephone and written directed to the Director, Legal and Company Secretary’s office
Filing of all documents and correspondence to & from the Director Legal and Company Secretary’s office.
Book all meetings for the Director Legal and Company Secretary
Organising and coordinating all logistics for the Director Legal and Company Secretary’s meetings (both internal & external).
Organise and schedule departmental meetings
Coordinate events/projects in the department e.g. teambuilding, etc. by providing administrative support
Management of induction program for new staff
Prepare and editing correspondence, reports, and presentations
Make travel and guest arrangements
Provide quality customer service to guests in the Director Legal and Company Secretary’s office
Perform any other duties as may be assigned from time to time

Key Performance Measures

Customer satisfaction
Process turnaround times

Working Relationships

Internal Relationships:

The Executive Assistant will be;

Accountable to the Director Legal and Company Secretary
Work with all staff, departments and Britam management

External Relationships

Britam customers
Service providers

Knowledge, experience and qualification required

University degree in social sciences or business related field.
At least 4-6 years’ experience as a Personal Assistant to a Head of Department/Division in a blue chip company preferably in a commercial environment

Competencies
Technical and functional competencies

Strong organizational skills; ability to prioritize work and meet deadlines
Computer literate ( MS Word, PowerPoint and Excel)
Records management
Planning and organisational skills
Strong writing and oral presentation abilities

Core competencies

Communication skills
Building Relationships
Focuses on the Customers
Develops Self
Solves Problems

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by Kenyanjobportal